ARSC Treasurer 

Last updated September 2021

Snapshot of position:

Is a member of the ARSC Administration Committee and also a member of the RSBoA Management Committee if qualification criteria are met. 

  • is responsible for maintaining the liquidity of the ARSC/RSBoA, ensuring that all times there are sufficient funds available to pay expenses as and when they fall due
  • attends ARSC Admin Committee meetings monthly and provides a financial report of the opening balance, income and expenditure and closing balance.
  • is responsible for maintaining all financial records of the ARSC/RSBoA using an electronic record-keeping system (Excel at a minimum), ensuring that hard copy records are also maintained for annual audit purposes
  • is a signatory to the ARSC/RSBoA bank accounts
  • is responsible for ensuring that the ARSC/RSBoA bank accounts contain only authorised users, approvers, Security+ users and signatories
  • is responsible for payment of running costs of the ARSC/RSBoA including fund flow to NAWS and the APF
  • is responsible for renewing the Association Liability Insurance and Public Liability Insurance policies
  • is responsible for seeking 3 new quotations for Association Liability Insurance and Public Liability Insurance policies each 5 years at a minimum
  • is responsible for issuing receipts for all contributions
  • is responsible for following up any monies due to the ARSC/RSBoA, including from trusted servants, service boards or committees
  • ensures ARSC/RSBoA funds are to be used for approved ARSC/RSBoA business only
  • prepares a financial report for each ARSC Meeting and sends it to the ARSC Secretary for distribution prior to the ARSC Meeting. This should also include a summary of fund flow by Area and budgets to actuals.
  • brings to each ARSC Meeting all Treasury documents including bank statements and reconciliation reports, and provides copies to the Assistant Treasurer before the ARSC Meeting
  • as soon as possible after the June 30 end of Financial Year, prepares an Annual Financial Report containing a summary of opening balances, income, and expenditure for each month and the 12-month period.
  • following review by the Admin Committee, uploads the Annual Financial Report to both the NA website and ACNC website (with the assistance of the Public Officer).
  • presents the annual Financial Report to the ARSC/RSBoA at the September AGM Meeting
  • following the June elections in year 1 of the ARSC cycle, works with the Administration Committee and Subcommittee Chairs to prepare a draft 2-year projected budget for presentation and approval at the September ARSC. The current prudent reserve is also reviewed at this time in light of projected annual income and expenditure.
  • at a minimum the prudent reserve should cover 3 months of ARSC/RSBoA expenses (1 ARSC)
  • assists in any internal audit if requested by the ARSC or ARSC Admin Committee
  • works with the Public Officer to lodge an Annual Information Statement (AIS) with the ACNC after June 30 of each year (within 6 months of)
  • confirms the appointment of the Auditor at the end of each Financial Year (June 30)
  • provides all hardcopy financial records to the Auditor (income and expenditure receipts)
  • presents the Audit Report to the ARSC/RSBoA upon completion.
  • daily monitoring of the Treasurer service email
  • has computer skills in email, Excel and office 365.

**This position is funded for attendance at face-to-face ARSC Meetings (See also Travel policy and procedures).

Clean time requirement – 5 years

If you are interested in nominating for this position please fill in an election nomination form and send it to secretary@na.org.au