Brisbane South Area Group Support Forum (GSF) – Meeting Minutes December 2020

Date:  05/12/2020

Time:  12pm

Venue:  Bethania Community Centre

Quorum: 6/11
‘Quorum: the minimum number of members of an assembly or society that must be present at any of its meetings to make the proceedings of that meeting valid’

 Administration Committee for meeting December 2020:

Position Name Present
Chairperson Michele Yes
Secretary Beau Yes

 Administration Committee for meeting January 2021:

Position Name Present
Chairperson Bridget
Secretary Ash

Group Service Representative (GSR) in attendance THIS meeting:

Location/Details Meeting Day/Time GSR/REP/Name
Alex. Hills – Living in the Solution Meeting Monday / 6:45 – 7:45 PM GSR Bridget
Bethania – Taboo Topics Meeting Monday / 7:00 – 8:00 PM GSR Sharra
Daisy Hill – Spiritual Principals Meeting Tuesday / 7:00 – 8:30 PM GSR Hamish
Darra – Give yourself a break Meeting Tuesday / 7:00 – 8:00 PM Jaz REP
Acacia Ridge – Topic Meeting Wednesday / 7:00 – 8:00 PM NO REP
Goodna – Lets Recover Meeting Wednesday / 7:00 – 8:00 PM Angelique REP
Bethania – 12 Traditions Discussion Group Thursday / 5:45 – 6:45 PM GSR Kylie
Bethania – Literature Study Meeting Thursday / 7:00 – 8:00 PM GSR Ash
Wynnum – Topics Meeting Thursday / 7:00 – 8:00 PM GSR Leanne
Park Ridge – Topic Meeting Saturday / 10:00 – 11:00 AM GSR Michael
Loganlea – Just for Today Meeting Sunday / 5:30 – 6:30 PM GSR Syrah
Zoom – Just for Today Online Meeting Daily / 9 AM GSR Dee

ORDER OF BUSINESS

1. Chairperson opens meeting by:

  • Greets everyone with introduction & identifying administration of GSF
  • Welcomes all members and observers to the GSF meeting
  • Explanation of basic GSF order of business, meeting structure & suitable conduct
  • Emphasise that this is not our work, we are merely servants of a higher power

2. Chairperson calls for a moments silence to be held by all meeting participants to remember why we are here & our primary purpose, ‘to carry the message of freedom from active addiction.’

3. Service Prayer encouraged to be read by all meeting participants:

“God, grant us knowledge that we may Serve according to Your Divine precepts. Instil in us a sense of Your purpose. Make us servants of Your will and grant us a bond of selflessness, that this may truly be Your work, not ours – in order that no addict, anywhere, need die from the horrors of addiction.

4. Narcotics Anonymous Literature readings; read and pass along

  • NA 12 Traditions
  • NA 12 Concepts

5. Around the room identification of those present at the meeting

6. Quorum

  • Count of voting members (GSR’s)? Yes
  • Vote to establish quorum carried? Yes
  • Vote to recognise observers?
    • Wil
    • Rayewyn
    • Wade
    • Brad
    • Leeson
    • Jeff
    • Clare
    • Tracey
  • Group Consensus reached? Yes
  • Vote to accept previous minutes as true and correct
  •  Group Consensus reached? Yes
    • Seconded by:  Ash (GSR for Bethania Thurs)

7. Apologies read out from GSR’s unable to attend? Yes

8. Reports read out from GSR’s & Sub-Committee Chairs; Written reports also collected

9. Old Business – arising from New Business at last GSF, see page 9

10. Discussion, see page 9

11. New Business – see page 9

12. Announcements, see page 9

13. Close meeting with Service Serenity Prayer

“God, grant us the serenity  to accept the things we cannot change, the courage to change the things we can,  and the wisdom to know the difference.”


MONTHLY GROUP REPORTS

Monday

Alex Hills (6:45-7:45 PM)                                          

  • GSR – Bridget
  • Funds Held – $60
  • Attendance – Avg. 15
  • Newcomers? –
  • Rent – Paid for this month
  • Service positions – FULL
  • Other matters – $20 to Xmas BBQ donated, $95.45 Fund Flow

Bethania (7:00-8:00 PM)

  • GSR– Sharra
  • Funds Held – $240.60
  • Attendance – 10-15
  • Newcomers? –
  • Rent – Paid until November
  • Service positions –
  • Other matters – $30 to Xmas BBQ donated & Need literature

Tuesday

Darra (7:00-8:00 PM)

  • GSR – Not present, REP with apologies
  • Funds Held – $248.03
  • Attendance – Avg. 12
  • Newcomers? –
  • Rent – Needs to be paid
  • Service positions – Restructure in progress
  • Other matters – Literature needs replacing, $50 to Xmas BBQ donated

Daisy Hill (7:00-8:30 PM)

  • GSR – Hamish
  • Funds Held – $161.10
  • Attendance – Avg. 30
  • Newcomers? –
  • Rent – Due 1st January 2021
  • Service positions – FULL
  • Other matters –

Wednesday

Springwood (12:30-1:30 PM)

  • GSR – Britt
  • Funds Held – $34.40
  • Attendance – Avg. 20
  • Newcomers? –
  • Rent – Paid until 4th January 2021
  • Service positions –
  • Other matters – $20 to Xmas BBQ donated

Acacia Ridge (7:00-8:00 PM)

  • GSR –
  • Funds Held –
  • Attendance –
  • Newcomers? –
  • Rent –
  • Service positions –
  • Other matters –

Thursday

Goodna (12:30-1:30 PM)

  • GSR – Angelique
  • Funds Held – $50
  • Attendance – Avg. 8
  • Newcomers? –
  • Rent –
  • Service positions –
  • Other matters – This is a new meeting been running for 2 weeks

Bethania (5:45-6:45 PM)

  • GSR – Kylie
  • Funds Held – $22.30
  • Attendance – Avg. 6-8
  • Newcomers? –
  • Rent – Not paid
  • Service positions – Available
  • Other matters – $10 to Xmas BBQ donated

Bethania (7:00-8:00 PM)

  • GSR – Ash
  • Funds Held – $362.80
  • Attendance – 10-20
  • Newcomers? –
  • Rent – Up to date
  • Service positions – Other matters – $50 to Xmas BBQ donated, following up on area fund flowing

Wynnum (7:00-8:00 PM)

  • GSR – Leanne
  • Funds Held – $263.20
  • Attendance – Avg. 35
  • Newcomers? –
  • Rent – Rent behind, $140 to be paid by end of year
  • Service positions –
  • Other matters – $60 to Xmas BBQ donated, group deciding on fund flow option

Friday

Beenleigh (7:00-8:30 PM)

  • GSR – Dan
  • Funds Held – $377.87
  • Attendance – 16-28
  • Newcomers? – 2
  • Rent – Being followed up by venue management
  • Service positions – New GSR
  • Other matters – $20 to Xmas BBQ donated

Saturday

Park Ridge (10:00-11:00 AM)

  • GSR – Michael
  • Funds Held – $215.00
  • Attendance – 6-12
  • Newcomers? –
  • Rent – Paid up to date
  • Service positions –
  • Other matters – No issues. Announced meeting time may change to an afternoon or evening time. Awaiting confirmation from venue.

Alex Hills (5:30-6:30 PM)

  • GSR – Beau
  • Funds Held – $374.60
  • Attendance – 7-14
  • Newcomers? – 1
  • Rent – Paid until end of December 2020
  • Service positions – Available
  • Other matters – $20 to Xmas BBQ donated, Literature order being placed

Sunday

Loganlea (5:30-6:30 PM)

  • GSR – Syrah
  • Funds Held – $137.15
  • Attendance – Avg. 15
  • Newcomers? –
  • Rent – Due this month 22/12/2020 ($80 for 4 weeks)
  • Service positions –
  • Other matters – $20 to Xmas BBQ donated

Daily / Online

9am Zoom Meeting

  • GSR – Dee
  • Funds Held – $35.20
  • Attendance – 20-25
  • Newcomers? –
  • Rent – Paid for next 3 months
  • Service positions –
  • Other matters –

OLD BUSINESS

1. Bank Account for GSF funds

  • Meeting minutes now formatted
  • Awaiting further action and update next GSF

2. Facebook Committee

  • Bridget received low interest with no members volunteering
  • Volunteers to participate self-announced at GSF:
    • Ash
    • Wil
    • Leanne
    • Angelique
    • Britt
  • Group chat to be formed on Facebook messenger and further discussions held
  • Awaiting update at next GSF

3. Xmas BBQ

  • Group cash donations towards Xmas BBQ collected, total $390.00
  • $200.00 – Michael to buy food (meat, bread, etc.)
  • $40.00 – Michele to buy ice, plates, serviettes, cutlery
  • $40.00 – Hamish to buy ice
  • $20.00 – Dee to buy Zooper Doopers
  • = $300.00
  • Remaining balance held by Michele
  • Spot holders arriving at 8am with thanks
  • BYO chairs, shade/marquees etc.
  • Suggestion made by Jeff to utilise funds already held from last Unity Day to fund future events rather than groups having to bring extra money

NEW BUSINESS

  • Remaining funds from Xmas BBQ to be used to pay GSF rent
  • Next GSF January 2nd, 2021
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