SSASCNA Alt Secretary Job Description

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Alt Secretary Job Description

Approved March 2016

The secretary will adhere to their job description as follows:

Suggested clean time – 1 year

Commitment – 1 year

Prerequisites

  1. Membership of a Southern Sydney Area Group
  2. Skills in:
    1. Typing and accurate minute taking
    2. Administration and coordination
    3. Internet use
    4. Working knowledge of the 12 Steps, 12 Traditions and 12 Concepts 

Job Description

  1. Adhere to Southern Sydney Area Service Committee Standing Policy and procedures
  2. Assist Secretary with taking accurate notes and minutes of the SSASC monthly meetings if required or when Secretary is not present
  3. Send copies electronically ( or by mail if requested) to  Trusted Servant
    1. All SSASC members via BCC through Yahoo account
    2. Any NA member who requests a copy of the SSASC minutes
  4. Post the minutes on SSASC Yahoo email account and NA WIKI SSASC site so any member of the Southern Area can access the minutes if Secretary is unable 
  5. Tidy and archive emails on a monthly basis in the Yahoo address inbox and delete junk emails 
  6. Maintain the email address list on the Yahoo inbox by adding new members and deleting former attendees as necessary with any change of GSRs representing groups in the Southern Area in conjunction with the Secretary Maintain a current list of all meetings in the Southern Area
  7. Announce end of term two months prior to end of term
  8. Read job description at Area. Biannually 
  9. Hand over to elected Alt secretary at the end of term spending time to provide as much helpful information as possible

In addition:

The secretary will also use the booklet titled ‘A guide to Local Service in Narcotics Anonymous’ page 48 and other NA literature to assist in conducting their role in accordance with NA 12 Concepts and 12 Traditions