ASC Meeting Minutes September 2025

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Date of Meeting: 28th September 2025

 

 

Meeting Minutes for– 28th September 2025

  1. OPEN

– Chairperson’s welcome

– Moment of Silence

– Service Prayer

God, grant us the knowledge that we may act accordingly to your Divine precepts. Instil in us a sense of Your purpose. Make us servants of your will and grant us a bond of selflessness that this may truly be Your work, not ours -in order that no addict, anywhere, need die from the horrors of addiction.

– Acknowledgement of Traditional Owners

This group would like to acknowledge and pay respect to the traditional custodians of the land on which we meet, the Wadjuk Noongar people.  It is upon their ancestral lands that we meet.  We pay respect to their Elder’s past and present.

– New GSR information sheet being handed around

Please complete your name, email address, group you are representing and phone number.  Email address information and phone number is required to be able to add you to the WhatsApp chat and the email distribution list.

Could GSR’s please also add any outstanding action items to be brought up later in this meeting.

  1. READING OF TRADITIONS & CONCEPTS

Full reading of Concept of the month, this month is Concept 11, followed by 10 minute educational discussion.  This is to discuss, reflect and clarify so that trusted servants have a better understanding of the NA Concepts.

Discussion

  1. ID OF MEMBERS

– Welcome to Newcomers and Observers

A simple welcome and ask for introductions.

– Apologies and Absent members

Request any apologies or note any absent members.

– Roll Call

Chair calls out each group name from the table below to Establish Quorum. Each member briefly identifies themselves (Name, Position).  Then remaining members at ASC identify themselves.  **Note changes as needed

– Establish Quorum

 

Attendee Table

Quorum = 50% + 1 (of active groups) are present

Strikethrough = Inactive group (struck off active list on the 3rd x)

P = present    x = Absent

 

  Group Name July Aug Sept
1 North Perth Lunchies Dave C P P x
2 Monday & Saturday Merriwa Jay P Apol P
3 Monday Carramar Mens Michael P P P
4 Monday Northbridge Sam x P x
5 Monday Fremantle Steps   x x x
6 Monday Geraldton Steps and Traditions   x x x
7 Monday Bunbury   x x x
8 Tuesday East Victoria Park   P P x
9 Womens Spiritual Principles Ash P P P
10 Tuesday Success-ful Recovery   x x x
11 Tuesday Whitfords United Recovery Alicia P P P
12 Tuesday Women’s Bunbury   x x x
13 Tuesday Mandurah Living Clean Chris x x P
14 Wednesday North Beach Dylan x x x
15 Wednesday Southside Lunchie Matt P Apol Apol
16 Wednesday Bassenclean Jason Apol P P
17 Wednesday Young Adults Mird P P P
18 Wednesday Willagee Just for Today Trish P P P
19 Wednesday Carramar Steps and Traditions Cynthia P P P
20 Thursday Northam Meeting Catherine P P P
21 Thursday Womens Midland Kim P P Apol
22 Thursday Gosnells Recovery   x x x
23 Thursday Joondanna /Men Dave B P P P
24 Thursday Eaton Jason x Apol Apol
25 Thursday speaker and Meditation Fremantle   x x x
26 Thursday Night Mandurah Back to basics Ben P Apol x
27 Friday Leederville Steps Tina P P P
28 Friday Night Live Rockingham Connor x P Apol
29 Friday night Newcomers Currumbine Eden x x x
30 Saturday Subiaco Living Clean Troy P P P
31 Saturday Fremantle Lunchie   x x x
32 Saturday Bayswater ID Matty x Apol x
33 Saturday Whitfords Strength & Hope Julie Apol P Apol
34 Saturday Night Women’s Rebekah P P P
35 Saturday Mandurah Traditions Paul     P
36 Sunday Ellenbrook Unity (previously Ballajura) John x x x
37 Sunday Margaret River Support Group   x x x
38 Sunday Bassenclean Jess x x x
39 Sunday Leederville Newcomers Jacob P P P
40 Rainbow Recovery (Wed & Sun) Laura P P P
41 Scarborough Lunchie Ollie P P Apol
42 Sunday Mandurah Men At Work Stu x x x
43 Sunday Mandurah Empowering Women Paula x P x
44 Sunday Roads To Recovery Lester     P
45 Sunday Albany Ben Apol Apol Apol
  Total Groups =  45        
  Total Active Groups = 28        
  Total Present Groups = 18        

 

 

 

 

 

 

 

 

 

ASC Representatives Members Name July Aug Sept
Chair Paul P P P
Vice Chair Lee P P P
      Secretary Claire P P Apol
Treasurer Adam P P P
Alt Treasurer Bec P P P
Subcommittees       –
Activities Nikita P P P
Phone Line Erika P P P
Public Relations Amanda P P P
Hospitals and Institutions Claire P P P
Convention Cynthia P P P
Indigenous Chair Ryan P P P

 

10 minute Break

 

  1. ACCEPTANCE OF PREVIOUS MINUTES

Members who were present at the last meeting (and have read the minutes) proposes to move, GSR (who was present & has read them) seconds minutes.  Amendments are discussed, if accepted they are noted in the current minutes. Cynthia accepted, Erica seconded

 

  1. ACTION ITEMS

– Rollover Items (Items from previous ASC Meeting):

 

– Elections & Vacancies

Vacancies:

Anyone wanting information on position descriptions, email secretary.wa@na.org.au.

 

Chair role advertised – term ending January 2026

Treasurer role advertised – term ending January 2026

  • RCM – 2 years clean time No nominations
  • Alt RCM – 2 years clean time No nominations
  • Outreach Chair – 18 months clean time No nominations
  • Policy chair – 18 months clean time No nominations
  • Alt Secretary – 6 months clean time No nominations

 

 

Discussion Items

  • Minority Voice and Voting
  • Concern raised regarding the anonymous ballot process: how can minority voices express concerns or opinions after voting?
  • Question as to whether this would require a policy change.

 

  • Action: PR Chair to obtain relevant policies from the previous PR Chair for review.
  • RCM Caretaker Report
  • The next meeting is scheduled for 8–9 November at the John Pierce Centre, Prahran, VIC.
  • Hybrid option available; caretakers are requested to attend online.

 

  • Action: Caretakers will provide an update at the next ASC.
  • GSR Questions –

 

  • 34 Franklin st venue issues
  • Ongoing issues with the prior venue: doors often left open when Friday Leederville Steps group arrives.
  • Groups to decide how long venue photos (taken before meetings) should be kept.

 

  • Action: Agreed to continue taking photos and to leave the Franklin St venue in the same condition as found (except in cases where the front door is open or unarmed).
  • Pets in Meetings
  • Raised by PR Subcommittee: reminder that permission to have pets in meetings must be obtained from the venue, not the group.
  • Public liability insurance does not cover incidents involving pets; responsibility lies with the pet owner.
  • This excludes properly registered service animals.
  • Action: Groups to take this reminder back to their meetings.

 

  • Follow-Up Item – ASC Member Removal
  • Prior discussion on removing members from the GSR WhatsApp chat who are no longer serving as GSRs.
  • Action: IT Caretaker to post a message in the chat inviting members to confirm if they wish to remain. After one week, anyone who does not reply will be removed.
  • Term for Convention Committee
  • Question raised: should the Convention Committee term align with other committees?
  • Discussion covered whether the committee is ad hoc or continuous.
  • Historically, funds have been returned to the ASC account after each convention.
  • Discussion to continue on whether to propose a formal Convention Chair term.
  • Indigenous Committee Budget
  • Query raised regarding the budget/float; current details unclear.
    To be discussed further with the Treasurer.

 

  • Action: Item to remain on the agenda for next month.