Date of Meeting: 27th July 2025

Meeting Minutes for– July 27th 2025

1. OPEN

– Chairperson’s welcome

– Moment of Silence

– Service Prayer

God, grant us the knowledge that we may act accordingly to your Divine precepts. Instil in us a sense of Your purpose. Make us servants of your will and grant us a bond of selflessness that this may truly be Your work, not ours -in order that no addict, anywhere, need die from the horrors of addiction.

– Acknowledgement of Traditional Owners

This group would like to acknowledge and pay respect to the traditional custodians of the land on which we meet, the Wadjuk Noongar people.  It is upon their ancestral lands that we meet.  We pay respect to their Elder’s past and present.

– New GSR information sheet being handed around

Please complete your name, email address, group you are representing and phone number.  Email address information and phone number is required to be able to add you to the WhatsApp chat and the email distribution list.

Could GSR’s please also add any outstanding action items to be brought up later in this meeting.

2. READING OF TRADITIONS & CONCEPTS

Full reading of Concept of the month, this month is Concept 9, followed by 10 minute educational discussion.  This is to discuss, reflect and clarify so that trusted servants have a better understanding of the NA Concepts.

Discussion questions:

1. “An effective group conscience is a fully informed group conscience.” Why is it important to make sure all viewpoints are considered when making service decisions?
2. In your group, area, or region, how can an individual member voice his or her viewpoint on a service decision at hand?
3. Do NA services make the effort they should to seek out new, different viewpoints? Do NA services stifle opposing viewpoints?
4. How do you know when it’s time to speak up against a decision of the majority? When it’s time to accept a decision and surrender to group conscience?

3. ID OF MEMBERS

– Welcome to Newcomers and Observers

A simple welcome and ask for introductions.

– Apologies and Absent members

Request any apologies or note any absent members.

– Roll Call

Chair calls out each group name from the table below to Establish Quorum. Each member briefly identifies themselves (Name, Position).  Then remaining members at ASC identify themselves.  **Note changes as needed

– Establish Quorum

Attendee Table

Quorum = 50% + 1 (of active groups) are present

Strikethrough = Inactive group (struck off active list on the 3^rd x)

P = present    x = Absent

10 minute Break

4. ACCEPTANCE OF PREVIOUS MINUTES

Members who were present at the last meeting (and have read the minutes) proposes to move, GSR (who was present & has read them) seconds minutes.  Amendments are discussed, if accepted they are noted in the current minutes.

Cynthia, Laura

5. ACTION ITEMS

– Rollover Items (Items from previous ASC Meeting):

– Elections & Vacancies

Vacancies:

Anyone wanting information on position descriptions, email secretary.wa@na.org.au.

• RCM – 2 years clean time
• Alt RCM – 2 years clean time
• Outreach Chair – 18 months clean time
• Policy chair – 18 months clean time
• Secretary – 1 year clean time – Claire voted in

Up for election next month Alt Secretary – 6 months clean time

• Discussion Items:

• The Chair received an email from the Regional Body regarding the vacant Regional Committee Member (RCM) position.
  The position requires 2 years clean time and attendance at 3 Regional meetings (Sydney, Melbourne, and Zoom).
  The Chair inquired whether anyone is willing to caretake the RCM role until it is permanently filled.
  Suggested that the role could be split into 3-month caretaking terms, forming a Caretaking Committee. This idea is to be taken back to GSRs for group input.
  This is the second email in 6 months regarding this matter.
  Multiple members expressed interest in caretaking the role.
  Nominations and further discussion will be open at the next ASC meeting.

• Venue Complaint – An email complaint from the venue manager of 34 Franklin st was shared in the GSR chat and read aloud at the ASC meeting.
  All groups using the venue are to address this matter collectively.
  This is potentially a final warning. Members are encouraged to take photos upon arrival and departure to promote accountability and maintain respectful communication with the venue.
  Action Projector Usage: Convention Chair to confirm whether groups are permitted to use the projector.
  Groups using the venue are encouraged to document proof of condition and compliance.
  A formal request will be made to the venue to outline clear expectations on how the venue should be left.
  Liaison Role: Discussion raised around establishing a Venue Liaison service position.
  Action Responsibility Assigned: Convention Chair and GSR from Leederville steps will respond to the venue on behalf of ASC and Leederville Steps. They will CC each other in all email correspondence to ensure transparency.
  Emphasis placed on taking accountability and not shifting responsibility.
• Under 30s Group Name Change – The Under 30s Meeting is undergoing a name change to “Young Adults Meeting.”
  Announcement to be made by GSRs at the next group meetings
• Agenda and Minutes Formatting – A member raised a suggestion to change the current formatting of meeting agendas and minutes. Committee members and GSRs responded that they were happy with the current format.
  Other Discussion included:
  Adding/removing members from Whats App group chats.
  In the Admin Chat and GSR Chat of Whats app, a message will be posted informing members that they may opt out if desired.
  Clarification that GSR chats are for GSRs and subcommittees only.
  Those without active roles will be removed from the Admin Chat.
  Only active GSRs and Alternate GSRs should have admin privileges on the GSR chat group.
  Motion moved to implement these adjustments

• PR chair raised awareness about the APF Membership survey 2025-2026 that can be completed online, link sent to GSR WhatsApp group chat